Privacy Notice
Publication of Charity Trustees’ information on the Scottish Charity Register
BANCHORY TERNAN EAST CHURCH OF SCOTLAND
SCOTTISH CHARITY NUMBER SC011251
Banchory Ternan East Church of Scotland, Scottish Charity Number SC011251 is providing you with this Privacy Notice in order to comply with data protection law and to ensure transparency in the collection and use of your personal data.
Who is collecting the information
The Presbytery of the North East and the Northern Isles, Scottish Charity Number SC013064 is the Data Controller for Banchory Ternan East Church of Scotland, Scottish Charity Number SC011251. The main contact for queries in relation to this processing is:
The Session Clerk, Banchory Ternan East Church, Station Road, Banchory, AB31 5YP.
E-mail [email protected]
Why this personal data is required (purpose)
The Charities (Regulation and Administration) (Scotland) Act 2023 has brought in a number of changes to charity regulation in Scotland. The Office of the Scottish Charity Regulator (OSCR) has been granted additional powers and charities are now required to provide additional information to OSCR. All charities are required to record, keep up to date and inform OSCR of personal data of all trustees and OSCR will publish the first name and last name of each trustee for the Congregation on the Scottish Charity Register.
What personal data is needed
The personal data required from you is: first and last name, personal contact address, personal email address, contact telephone number, date of birth, date of commencement of trusteeship, and date of ceasing to be a trustee (if applicable). This personal data will be deemed to be special category personal data as it will likely indicate religious belief. The Congregation must record whether an exemption from name publication has been requested or granted. Individual trustees are able to apply for their name not to be published, but only where this may put safety or security in jeopardy.
The information source
The Congregation already holds the current charity trustees’ details, stores that information securely and ensures that data is accurate and up to date. The Congregation will use that data for the purposes detailed in this Privacy Notice.
The lawful basis for processing this personal data
The lawful basis for processing charity trustees’ data for the purpose outlined above is UK GDPR Article 6(1)(c) “the processing is necessary for compliance with a legal obligation to which the Data Controller is subject.”
Who the personal data will be shared with
The data will be shared with OSCR annually and will include the personal data of the charity trustees referred to above, the annual report, the annual accounts, and the external scrutiny report. OSCR will publish the first name and last name of each trustee on the Scottish Charity Register and personal data contained in the aforementioned reports will also be visible.
The length of time the personal data will be held for
The personal data will be held for the period that each trustee is in office. This will be reviewed annually (at the least).
Individuals’ rights in relation to this processing
Individuals have a number of rights under data protection laws. These rights are detailed on the Church of Scotland website which can be accessed by clicking here. For the purposes of this processing, all the rights apply with the exception of the right to erasure, the right to data portability and the right to object. If you wish to exercise any of your rights, the main contact for queries in relation to this processing is:
The Session Clerk, Banchory Ternan East Church, Station Road, Banchory, AB31 5YP.
E-mail [email protected]
Complaints to the Church of Scotland
If you are concerned about how your personal data is being used by the Church of Scotland, please contact - in the first instance - the main contact for queries in relation to this processing:
The Session Clerk, Banchory Ternan East Church, Station Road, Banchory, AB31 5YP.
E-mail [email protected]
and the Data Protection Officer for the Church of Scotland at [email protected], if required.
Complaints to the Information Commissioner’s Office (ICO)
If you are not satisfied with the outcome of your complaint to the Church of Scotland, a referral can be made to the UK regulator of data protection, the Information Commissioner’s Office (ICO).
The ICO has guidance on their website: https://ico.org.uk/your-data-matters/raising-concerns/
The ICO can be contacted by email [email protected] or by telephone on 0303 123 1113.
Alternatively, their postal address is:
Customer Contact
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
SK9 5AF
Further information
If you would like further information in relation to this Privacy Notice please contact the Data Protection Officer for the Church of Scotland at [email protected].
This Privacy Notice may be updated from time to time to reflect changes in legal requirements or other operational reasons. The latest version will always be available from The Presbytery of the North East and the Northern Isles, Scottish Charity Number SC013064.
Publication of Charity Trustees’ information on the Scottish Charity Register
BANCHORY TERNAN EAST CHURCH OF SCOTLAND
SCOTTISH CHARITY NUMBER SC011251
Banchory Ternan East Church of Scotland, Scottish Charity Number SC011251 is providing you with this Privacy Notice in order to comply with data protection law and to ensure transparency in the collection and use of your personal data.
Who is collecting the information
The Presbytery of the North East and the Northern Isles, Scottish Charity Number SC013064 is the Data Controller for Banchory Ternan East Church of Scotland, Scottish Charity Number SC011251. The main contact for queries in relation to this processing is:
The Session Clerk, Banchory Ternan East Church, Station Road, Banchory, AB31 5YP.
E-mail [email protected]
Why this personal data is required (purpose)
The Charities (Regulation and Administration) (Scotland) Act 2023 has brought in a number of changes to charity regulation in Scotland. The Office of the Scottish Charity Regulator (OSCR) has been granted additional powers and charities are now required to provide additional information to OSCR. All charities are required to record, keep up to date and inform OSCR of personal data of all trustees and OSCR will publish the first name and last name of each trustee for the Congregation on the Scottish Charity Register.
What personal data is needed
The personal data required from you is: first and last name, personal contact address, personal email address, contact telephone number, date of birth, date of commencement of trusteeship, and date of ceasing to be a trustee (if applicable). This personal data will be deemed to be special category personal data as it will likely indicate religious belief. The Congregation must record whether an exemption from name publication has been requested or granted. Individual trustees are able to apply for their name not to be published, but only where this may put safety or security in jeopardy.
The information source
The Congregation already holds the current charity trustees’ details, stores that information securely and ensures that data is accurate and up to date. The Congregation will use that data for the purposes detailed in this Privacy Notice.
The lawful basis for processing this personal data
The lawful basis for processing charity trustees’ data for the purpose outlined above is UK GDPR Article 6(1)(c) “the processing is necessary for compliance with a legal obligation to which the Data Controller is subject.”
Who the personal data will be shared with
The data will be shared with OSCR annually and will include the personal data of the charity trustees referred to above, the annual report, the annual accounts, and the external scrutiny report. OSCR will publish the first name and last name of each trustee on the Scottish Charity Register and personal data contained in the aforementioned reports will also be visible.
The length of time the personal data will be held for
The personal data will be held for the period that each trustee is in office. This will be reviewed annually (at the least).
Individuals’ rights in relation to this processing
Individuals have a number of rights under data protection laws. These rights are detailed on the Church of Scotland website which can be accessed by clicking here. For the purposes of this processing, all the rights apply with the exception of the right to erasure, the right to data portability and the right to object. If you wish to exercise any of your rights, the main contact for queries in relation to this processing is:
The Session Clerk, Banchory Ternan East Church, Station Road, Banchory, AB31 5YP.
E-mail [email protected]
Complaints to the Church of Scotland
If you are concerned about how your personal data is being used by the Church of Scotland, please contact - in the first instance - the main contact for queries in relation to this processing:
The Session Clerk, Banchory Ternan East Church, Station Road, Banchory, AB31 5YP.
E-mail [email protected]
and the Data Protection Officer for the Church of Scotland at [email protected], if required.
Complaints to the Information Commissioner’s Office (ICO)
If you are not satisfied with the outcome of your complaint to the Church of Scotland, a referral can be made to the UK regulator of data protection, the Information Commissioner’s Office (ICO).
The ICO has guidance on their website: https://ico.org.uk/your-data-matters/raising-concerns/
The ICO can be contacted by email [email protected] or by telephone on 0303 123 1113.
Alternatively, their postal address is:
Customer Contact
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
SK9 5AF
Further information
If you would like further information in relation to this Privacy Notice please contact the Data Protection Officer for the Church of Scotland at [email protected].
This Privacy Notice may be updated from time to time to reflect changes in legal requirements or other operational reasons. The latest version will always be available from The Presbytery of the North East and the Northern Isles, Scottish Charity Number SC013064.
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